Legal

Terms & Conditions

Last updated: June 10, 2026

These Terms & Conditions (“Terms”) govern your access to and use of the ChooseASquare website and services (the “Services”), operated by [TODO: legal entity name] (“ChooseASquare,” “we,” “us”). By creating an account or using the Services, you agree to these Terms and to our Privacy Policy. If you do not agree, do not use the Services.

1. Who may use the Services

You must be at least [TODO: 18] years old and able to form a binding contract to create an organizer account. If you use the Services on behalf of an organization, you represent that you are authorized to bind that organization to these Terms. You are responsible for activity that occurs under your account and for keeping your credentials secure.

2. What ChooseASquare is (and is not)

ChooseASquare provides software that helps organizations run fundraising squares games and similar contests, share them via a link, collect square selections from participants, draw numbers, and determine winners. ChooseASquare is a software platform only. We are not a bank, money transmitter, payment processor for your fundraiser, escrow agent, sweepstakes operator, or organizer of any contest. Organizers are solely responsible for running their contests, including collecting money, paying winners, and fulfilling any prizes.

3. Money & payments between participants and organizers

All money exchanged in connection with a contest flows directly between participants and the organizer using the payment methods the organizer chooses (for example, Venmo, PayPal, check, or cash). ChooseASquare does not collect, hold, escrow, transmit, or have custody of those funds, takes no percentage of them, and is not a party to those transactions. Any dispute about payments, winnings, refunds, or prizes is solely between the participant and the organizer.

4. Legal compliance — organizer responsibility

Squares pools, raffles, sweepstakes, and similar games are regulated differently — and in some places restricted or prohibited — under federal, state, provincial, and local laws. You, as the organizer, are solely responsible for ensuring that your contest is legal in your jurisdiction and that you obtain any licenses, registrations, or permissions required (including for charitable gaming or raffles), for handling taxes and reporting, and for complying with the rules of any league, school, or organization involved. ChooseASquare does not provide legal advice and makes no representation that any contest you run is lawful. [TODO: have counsel add jurisdiction-specific disclaimers and any prohibited-use list.]

5. Subscriptions, billing & cancellation

Running contests is free on our Kickoff plan. Paid plans (currently Varsity and Champion) and optional add-ons are billed through our payment processor, Stripe, on a recurring basis until cancelled. You authorize us to charge your payment method for the plan and add-ons you select, plus applicable taxes, on each renewal.

Billing interval: paid plans may be billed monthly or annually. Annual plans are offered at a discount (currently equivalent to two months free) and renew yearly.
Upgrades: when you upgrade your plan or add a paid add-on mid-cycle, the change takes effect after the prorated amount is charged to your payment method.
Downgrades & switching to monthly: downgrades and a switch from annual to monthly billing take effect at the end of your current billing period.
Cancellation: you may cancel at any time. Unless you choose the “cancel immediately” option, your plan remains active until the end of the current billing period and then reverts to the free plan.
No refunds: except where required by law, subscription fees are non-refundable, and we do not provide refunds or credits for partial periods, downgrades, or unused time.
Cancel immediately: if you choose to cancel immediately, your subscription ends and your organization is suspended right away, with no refund.
Price changes: we may change plan prices or features; we will provide notice and changes apply on your next renewal. [TODO: confirm notice period.]
Failed payments: if a payment fails, we may retry, downgrade, or suspend paid features until payment succeeds.

6. Acceptable use

You agree not to:

use the Services for any unlawful contest, gambling, or fundraising activity that violates applicable law or third-party rules;
misrepresent your identity, your organization, or how funds will be used;
upload content that is infringing, defamatory, obscene, harassing, or otherwise objectionable;
attempt to access accounts or data that are not yours, probe or breach security, or disrupt the Services;
scrape, reverse engineer, or build a competing service from our software; or
use the Services to spam or send unsolicited communications.

7. Your content

You retain ownership of the content you submit (such as your organization name, logo, branding, and contest details). You grant ChooseASquare a non-exclusive, worldwide, royalty-free license to host, display, and use that content as needed to operate and provide the Services. You are responsible for having the rights to any content you upload, including logos and trademarks.

8. Intellectual property

The Services, including our software, design, and trademarks, are owned by ChooseASquare and protected by intellectual-property laws. Except for the rights expressly granted to you, we reserve all rights in the Services.

9. Third-party services

The Services rely on third parties (for example, Stripe for subscription billing, Google for optional sign-in, and a sports-data provider for teams and schedules). Your use of those features may be subject to the third party’s terms, and we are not responsible for third-party services.

10. Disclaimers

THE SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE, OR THAT ANY CONTEST RUN USING THE SERVICES IS LAWFUL IN YOUR JURISDICTION.

11. Limitation of liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, CHOOSEASQUARE AND ITS OFFICERS, EMPLOYEES, AND SUPPLIERS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, FUNDS, DATA, OR GOODWILL, ARISING FROM OR RELATED TO YOUR USE OF THE SERVICES OR ANY CONTEST. OUR TOTAL LIABILITY FOR ANY CLAIM WILL NOT EXCEED THE GREATER OF [TODO: e.g., the amount you paid us in the 12 months before the claim, or US$100].

12. Indemnification

You agree to indemnify and hold harmless ChooseASquare from any claims, damages, losses, and expenses (including reasonable attorneys’ fees) arising out of your use of the Services, your contests, your collection or distribution of funds, your content, or your violation of these Terms or applicable law.

13. Suspension & termination

We may suspend or terminate your access to the Services at any time if you violate these Terms, if required by law, or to protect the Services or other users. You may stop using the Services and delete your account at any time. Sections that by their nature should survive termination will survive.

14. Governing law & disputes

These Terms are governed by the laws of [TODO: state/jurisdiction], without regard to conflict-of-laws rules. Any dispute will be resolved in the courts located in [TODO: venue], unless you and we agree otherwise. [TODO: decide whether to include an arbitration clause and class-action waiver.]

15. Changes to these Terms

We may update these Terms from time to time. We will post the updated Terms with a new “Last updated” date and, where required, provide additional notice. Your continued use of the Services after changes take effect constitutes acceptance.

16. Contact

Questions about these Terms? Reach us through our contact form or by mail at [TODO: business mailing address].